Action Item
|
Chief of Staff
Action Item |
| DATE: | Tuesday, November 17, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Funding Source for 2015/2016 of Existing Managed Hosting Services Agreement for FirstClass with Open Text, Inc. (Chief of Staff) | |
| EXECUTIVE SUMMARY | |
| On April 29, 2014, the School Board approved Agenda Item A 6.13, the cloud-based Managed Hosting Agreement to host FirstClass email services with Open Text, Inc. This agenda item approves a funding source for the 2015-2016 optional contract year beginning October 29, 2015, and ending October 28, 2016. This Cloud-based Managed Hosting Service provides the server hardware, secure off-site redundancy, disaster recovery, around-the-clock maintenance, and support. This contract also provides the hardware necessary to store FirstClass data. In the event of a natural disaster, this contract provides the assurance and peace of mind that Hillsborough County Public Schools’ (HCPS) data resides in a protected and secure location, allowing crucial and vital communication to continue.
The agreement will be renegotiated along with the renewable FirstClass site license contract at the end of this term. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $125,000.00 will be available in the Districtwide budget. For tracking purposes, the project number specific to this agenda item is 4422. As of Tuesday, November 17, 2015, the remaining balance less encumbrances for this line item equaled $125,000.00. | |
| EVALUATION | |
| Evaluation occurs through bi-weekly discussions between Open Text, FirstClass Division, and the district Communications Department. | |
| SUBMITTED BY: Jason Pepe, Ed.D., Communications Manager | |
| Alberto Vázquez | Gretchen Saunders | |
| Chief of Staff (813) 272-4895 |
Chief Business Officer (813) 272-4270 |
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| C 6.17 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20151117_705 (Reorganization/Board Meeting) * Section C Item# 6.17 | ||