HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, December 15, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Agreement for Technical Services with Prismatic Services Inc. for the Evaluation of the Project AWARE Grant (Information and Technology Division)
EXECUTIVE SUMMARY
This agreement is required to meet the evaluation requirement of the Project AWARE grant to assess the effectiveness of project activities to fulfill the project purpose, priorities, and expected grant outcomes. Prismatic Services, Inc. was selected to serve as a third Party project evaluator based on their responses to the Request for Proposal (RFP) 11143-DST Program Evaluation Services. The RFP process provided an opportunity for all interested evaluators to apply as potential Hillsborough County Public Schools (HCPS) program evaluation providers. 

The Project AWARE grant, is in its second and final year and is one of three "Now is the Time" federal initiative grants awarded to HCPS for improving school climate and safety.  

Executive summary continued on Attachment A.

STRATEGIC OBJECTIVES
• Demonstrate consistent and effective teaching methods • Challenge and support all students with an appropriate curriculum
FINANCIAL IMPACT (Budgeted:  No)
Funds in the amount of $4,500.00 will be available in the Special Revenue (Grant) for Project AWARE. For tracking purposes, the project number specific to this agenda item is 2736. As of Monday, November 30, 2015, the remaining balance less encumbrances for this line item equaled $100,000.00.
EVALUATION
The Coordinator of Grant Evaluations within the Assessment and Accountability Department has direct supervision of the selected external evaluator.  The coordinator oversees the activities and tracks to ensure completion and transmission of required reports to the funding agency.
SUBMITTED BY:  Samuel R. Whitten, Director, Assessment and Accountability
Anna L. Brown, Ed.D.   Gretchen Saunders
Chief Information and Technology Officer
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    C 6.22
Hillsborough County Public Schools (Florida) * Mtg.#20151215_706 (Board Meeting) * Section C Item# 6.22