Action Item
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Business
Action Item |
| DATE: | Tuesday, December 15, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest Responsive, Responsible Bid Submitted by All Phase Glass and Mirror - Invitation to Bid (ITB) #15152-MST Glass Purchase, Repair, and Installation (Business Division). | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for the purchase of glass and glazing services throughout the district. This includes new installations, various glass related repairs, and maintenance.
Award of this contract shall be to the lowest responsive, responsible bidder as specified in the bid. The Sites and Utilities Department Manager has reviewed this recommendation. The initial term of this agreement shall be for a one-year period, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
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Expenditures were $89,618 for 2014/2015 and $44,235 for 2013/2014. Funds will be available in the General Fund and Capital Projects Funds. For tracking purposes 74 percent of the expenditures specific to glass purchase, repair, and installation is project 8048 Districtwide Windows. The funds to be used are as follows:
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| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| C 6.35 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20151215_706 (Board Meeting) * Section C Item# 6.35 | ||