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Action Item
DATE: Tuesday, December 15, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Appointment of a Construction Manager for Elementary School C (South County)
EXECUTIVE SUMMARY

A previously approved District Facilities Five Year Work Program provides for a new elementary school in southern Hillsborough County to ensure the availability of satisfactory classrooms for the projected student enrollment in K-12 programs. Capacity is needed by the 2017-18 school year to relieve overcrowding at Collins, Summerfield and Summerfield Crossings Elementary Schools. On November 17, 2015, the Board approved the appointment of Holmes Hepner & Associates Architects, Inc. to provide design services for the school. Appointment of a qualified construction manager for the project is required.
   
Florida Statutes and School Board policy outline the process and requirements for selection of architects, engineers, and construction managers. Attachment A summarizes the process. The process provides for the identification of the most highly qualified firms by a Professional Services Selection Committee that includes representatives from several District divisions and the community. Attachment C identifies the specific committee members participating in this selection and the organization represented by each.

Nineteen firms responded to the solicitation. The solicitation is included in Attachment B. Attachments D and E record the results of the Committee's evaluation of these firms at each phase of the process.

Staff has successfully concluded negotiations with the firm deemed most highly qualified by the Selection Committee to provide the required services. Based on the Selection Committee ranking and successful negotiations, staff recommends appointment of HCBeck, Ltd dba The Beck Group to provide construction management services for Elementary C, for a fixed fee of $645,713.

STRATEGIC OBJECTIVES
• Demonstrate best financial practices • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  No)
Funds in the amount of $20,559,900.00 will be available in the Impact Fees fund. For tracking purposes, the project number specific to this agenda item is 8599. As of Friday, November 20, 2015, the remaining balance less encumbrances for this line item equaled $20,559,900.00.
EVALUATION
SUBMITTED BY:  Jill Edwards, Project Coordinator
Rory A. Salimbene   Christopher Farkas
General Manager of Construction
(813) 272-4112
  Chief Operating Officer
(813) 272-4004
    C 7.04
Hillsborough County Public Schools (Florida) * Mtg.#20151215_706 (Board Meeting) * Section C Item# 7.04