HCPS FL Logo Academic Support and Federal Programs
Action Item
DATE: Tuesday, January 12, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Local Child Care Funds Match Contract with Hillsborough County School Readiness Coalition, Inc., D/B/A Early Learning Coalition of Hillsborough County (Academic Support and Federal Programs Division)
EXECUTIVE SUMMARY
This contract provides a portion of the required 6 percent match for the School Readiness Program making it possible to draw down $13,422,317 in federal funds and $1,000,000 in matching Child Care Executive Partnership Program (CCEPP) state funds. These funds provide child care and early education services for children from income-eligible families. This contract earmarks funds as follows: $805,339 towards the required 6 percent match for School Readiness child care services; $1,000,000 provides child care through the CCEPP for children, ages birth to 8, and their siblings up through age 12, including children whose parents are in higher education/training programs; $20,000 provides care for children, ages 9 to 12, of homeless families referred through Metropolitan Ministries. The term of this contract is October 1, 2015, through September 30, 2016. The School Readiness Program office received the final contract on November 5, 2015, which results in requesting Board approval after-the-fact.  This contract was reviewed and approved by the School Board Attorney on January 4, 2016.

The Early Learning Coalition of Hillsborough County (ELCHC) requires the School Board Chair’s signature, as the subcontracted agency, to acknowledge acceptance of this contract prior to the ELCHC’s final signature.

STRATEGIC OBJECTIVES
• Align the performance management system with the district's priorities
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,825,330.00 will be available in the Coalition Match Contract fund. For tracking purposes, the project number specific to this agenda item is 3092. As of Tuesday, September 1, 2015, the remaining balance less encumbrances for this line item equaled $1,825,330.00. The contract total is $1,825,339.00 combined with the federal draw-down of $13,422,317.00, and 100 percent matching CCEPP state funds of $1,000,000.00 will be used to provide direct services for approximately 4,062 children through September 30, 2016, at an average annual rate of $4,000.00 per child.
EVALUATION
Each year the financial statements are audited by Hillsborough County School Readiness Coalition, as prescribed by law. The funding for the ELCHC is provided by the Children’s Board of Hillsborough County. There is no district-generated revenue used for this purchase.
SUBMITTED BY:  Marie Caracciola, Director, Early Childhood and HOST Programs
Tracye H. Brown, Assistant Superintendent   Gretchen Saunders
Academic Support and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    C 6.01a
Hillsborough County Public Schools (Florida) * Mtg.#20160112_751 (Board Meeting) * Section C Item# 6.01a