Action Item
|
Business
Action Item |
| DATE: | Tuesday, February 16, 2016 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposal from R & R Business Systems Solutions, Inc. - Request for Proposal (RFP) #15180-MST Low Voltage Systems Non-Proprietary (Business Division) | |
| EXECUTIVE SUMMARY | |
| On November 13, 2015, the Procurement Department, in conjunction with the Communication and Electronics Department issued an RFP to establish a list of qualified firms to provide maintenance, repair, modification, and new installation of non-proprietary low voltage system equipment at various district sites. These shall include security systems, public address, non-proprietary intercom, generic clocks - bells, and scoreboards.
Three firms responded and a committee of district personnel evaluated their proposals. After review and discussion of the proposals, the committee recommended awarding to the top-ranked firm. The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $100,000.00 will be available in the Communications and Electronics budget. For tracking purposes, the project number specific to this agenda item is 8050. As of Wednesday, January 27, 2016, the remaining balance less encumbrances for this line item equaled $248,940.00. In addition to the above project, Communications and Electronics will be using projects 8041, 8032, 8021, and 8002. The remaining balance less encumbrances for these projects equals $154,525.00. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Corey A. Murphy, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| C 6.06 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20160216_754 (Board Meeting) * Section C Item# 6.06 | ||