HCPS FL Logo Business
Action Item
DATE: Tuesday, March 1, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #16006-MST Signs, Interior and Exterior-Purchase and Installation (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Maintenance Department to establish fixed pricing for the purchase and installation of interior and exterior signs, including traffic and directional signage, as needed.  Award of this contract shall be to the lowest bidder for each line item, as specified in the bid.  The recommendation has been reviewed by the Maintenance Department Managers.  The initial term of this agreement shall be for a one-year period, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.

The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)

Year-to-date expenditures are $49,220 and were $135,669 for 2014/2015.  Funds will be available in the Capital Projects Funds.  For tracking purposes, the project number specific to districtwide signage is 8066.  The funds to be used are as follows:

  • 303 Capital Outlay and Debt Service
  • 371 1.5Mil 2010/2011
  • 376 Local Capital Millage FY 15/16
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    C 6.05
Hillsborough County Public Schools (Florida) * Mtg.#20160301_755 (Board Meeting) * Section C Item# 6.05