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Action Item
DATE: Tuesday, March 29, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS

Approve Acceptance of Project for Heating, Ventilating, and Air Conditioning (HVAC) Renovation at Coleman Middle School

EXECUTIVE SUMMARY

A previously approved District Facilities Five Year Work Program provided for renovation of the HVAC system at Coleman Middle School.  On September 30, 2014, the Board appointed Engineering Professionals, Inc. to provide design services.  Subsequently, the Board awarded a contract for construction to Kenyon & Partners, Inc.  The scope of work included replacement of existing roof top HVAC units with a new chilled water system, including new chillers, ductwork, air handling units and energy management controls.  The project scope also included new ceilings, interior paint and energy efficient lighting; a new fire sprinkler system; and electrical system improvements.

The design professional has certified that the work is complete in accordance with the plans and specifications and other contract documents and recommends Board Acceptance.

STRATEGIC OBJECTIVES
• Demonstrate best financial practices • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $6,132,360.94 will be available in the Local Millage fund and Capital Improvement Revenue Bonds. For tracking purposes, the project number specific to this agenda item is 8100. As of Thursday, March 3, 2016, the remaining balance less encumbrances for this line item equaled $188,467.45.

Contract Sum:  $5,453,350.00
Approved Change Orders:  $877,454.74 Credit (See Attachment)
Revised Contract Sum:  $4,575,895.26
Payments to Date:  $4,311,530.16
Balance Due:  $264,365.10
Revised Construction Cost:  $5,277,018.54
EVALUATION
SUBMITTED BY:  Alice Sutton, Project Coordinator
Rory A. Salimbene   Christopher Farkas
General Manager of Construction
(813) 272-4112
  Chief Operating Officer
(813) 272-4004
    C 7.04
Hillsborough County Public Schools (Florida) * Mtg.#20160329_757 (Board Meeting) * Section C Item# 7.04