HCPS FL Logo Business
Action Item
DATE: Tuesday, March 29, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #16012-MST Waterproof Services (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for water intrusion repair.  This includes new installations, repair, service, and maintenance. 

Award of this contract shall be to the lowest responsive, responsible bidders based on lowest lump-sum value per area.  The ITB divides the district into two service areas to facilitate timely service and sufficient coverage. The Facilities Maintenance Support Department Manager has reviewed this recommendation. 

The initial term of this agreement shall be for a one-year period, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $300,000.00 will be available in the Remodeling and Renovations fund. For tracking purposes, the project number specific to this agenda item is 8047. As of Friday, February 26, 2016, the remaining balance less encumbrances for this line item equaled $313,621.00.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    C 6.11
Hillsborough County Public Schools (Florida) * Mtg.#20160329_757 (Board Meeting) * Section C Item# 6.11