HCPS FL Logo Business
Action Item
DATE: Tuesday, March 29, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Discount Magazine Subscription Service, Inc. - Invitation to Bid (ITB) #16005-EST Periodicals: Subscriptions (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Library Technical Services Department to establish fixed pricing for periodicals used in media centers across the district.

Award of this contract shall be to the lowest responsive, responsible bidder, as specified in the bid.  The Supervisor of Library Media Services has reviewed this recommendation.  The initial term of this agreement shall be for one year, with four one year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $150,000.00 will be available in the individual school media budgets. For tracking purposes, the project number specific to this agenda item is 9999. As of Friday, February 26, 2016, the remaining balance less encumbrances for this line item equaled $150,000.00.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Department
Denny B. Oest, Assistant Superintendent   Gretchen Saunders
Curriculum and Instruction
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    C 6.10
Hillsborough County Public Schools (Florida) * Mtg.#20160329_757 (Board Meeting) * Section C Item# 6.10