HCPS FL Logo Business
Action Item
DATE: Tuesday, April 12, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Toro Construction – Invitation to Bid (ITB) #15170-MST Door Installation Services (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for interior and exterior door installation and repair. 

Award of this contract shall be to the lowest responsive, responsible bidder as specified in the bid.  The Facilities Maintenance Support Department Manager has reviewed this recommendation.  The initial term of this agreement shall be for a one-year period, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date. 

The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds will be available in the Capital Projects Funds. For tracking purposes, the project number specific to Districtwide Door/Hardware is 8009. The funds to be used are as follows:

   • 303 Capital Outlay and Debt Service
   • 376 Local Capital Millage FY 15/16
   • 371 1.5Mil 2010/2011

EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    C 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20160412_758 (Board Meeting) * Section C Item# 6.03