HCPS FL Logo Business
Action Item
DATE: Tuesday, April 26, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposal Submitted by Extensys, Inc. - Request for Proposal (RFP) #16008-DST E- Rate Wireless (Business Services)
EXECUTIVE SUMMARY
The intent of this RFP is to ensure reliable wireless coverage of Internet access for all wireless devices and to support the growth of district learning environments in each of the 218 district K-12 curriculum school sites. On December 18, 2015, Procurement Services, in conjunction with the Information Technology Division, issued an RFP for wireless systems.  To evaluate this RFP, firms were asked to provide their operational approach, capability, experience, cost and value, and small business utilization. Proposers were asked to respond with a proposal for a turnkey solution (including all hardware, installation, and programming) and/or a managed wireless system (all equipment is leased to the district and maintenance is provided by the vendor).  Twelve proposals were received and the committee reviewed key points, individually rating each firm by solution offered.

Executive Summary continued on attachment.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
The district will fund approximately 20 percent of the cost with the remaining dollars provided by E-rate.  For the fiscal year 2016/2017, funds of up to $4,775,022 will be available in Project 5092.  If full E-rate funding is not available, the district reserves the right to defer or cancel this agreement at the district’s discretion.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Anna L. Brown, Ed.D.   Gretchen Saunders
Chief Information and Technology Officer
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    C 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20160426_759 (Board Meeting) * Section C Item# 6.12