Action Item
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Information and Technology
Action Item |
| DATE: | Tuesday, May 10, 2016 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve Extended Support and Software Maintenance with Infor, Inc. (Information and Technology Division) Revised Attachment | |
| EXECUTIVE SUMMARY | |
| The Infor, Inc. annual software maintenance expires on May 31, 2016. This agenda item provides the Infor, Inc. software maintenance renewal for 2016/2017. Infor, Inc. acquired Lawson Software, Inc. in 2011 and provides maintenance and continued support for Lawson software.
The district maintains support and maintenance coverage for software critical to the daily operations of the district. In 2001 the district acquired the Lawson Enterprise Resource Planning (ERP) software to manage district financial, human resources, payroll, and benefits systems. In 2010 the district added the Lawson Talent Management suite of products to assist with employee compensation and performance management. In 2011 the district acquired the Lawson Student Activity System software to improve management of the schools’ internal accounts. In addition to the standard annual software maintenance fee, this agenda item approves extended support for Lawson version 9.0.1 applications and System Foundation to maintain the software version currently in use by the district. Acquiring software directly from Infor, Inc. is in accordance with Florida Department of Education Purchasing Rule 6A-1.012(14). Information Technology, as defined in Section 282.0041(15), F.S., is exempt from the competitive solicitation process and acquisitions may be made by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district School Board. |
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| STRATEGIC OBJECTIVES | |
| All Strategic Objectives | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $852,862.34 will be available in the Information Technology budget. For tracking purposes, the project number specific to this agenda item is 5002. As of Tuesday, April 26, 2016, the remaining balance less encumbrances for this line item equaled $497,503.03. Infor, Inc. accepted semi-annual payment terms. Payment 1 is due by May 31, 2016 for $497,503.03. Payment 2 for $355,359.31, which will be allocated in the 2016/2017 fiscal year's budget. The total cost includes $142,143.72 for extended support and $710,718.62 for standard maintenance. | |
| EVALUATION | |
| Infor, Inc. software is reviewed by information technology and procurement managers annually to ensure it provides the functionality required to meet the district goals and objectives in a cost effective manner. | |
| SUBMITTED BY: Daniel I. Schultz, General Manager Information Technology | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| C 6.06R | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20160510_760 (Board Meeting) * Section C Item# 6.06R | ||