HCPS FL Logo Business
Action Item
DATE: Tuesday, June 28, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16054-MST Tree Trimming, Removal and Related Services (Business Services)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for tree trimming, removal, and related services to include removal of dead or damaged trees and limbs, stump removal, and staking, as needed throughout the district.

Award of this contract shall be to the lowest bidder per maintenance area (Maintenance Central, Maintenance East, and Maintenance West) to provide additional bidding opportunities for vendors. This recommendation has been reviewed by the Sites and Utilities Department Manager.

The initial term of this contract will be for a one-year period, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures are $258,561 for 2015/2016 and $234,160 for 2014/2015. Funds will be available in the Sites and Utilities Department 2016/2017 fiscal year budget. For tracking purposes, the project number specific to this agenda item is 8046. 
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    C 6.20
Hillsborough County Public Schools (Florida) * Mtg.#20160628_763 (Board Meeting) * Section C Item# 6.20